Mrs J Bushby
Mrs S Keeley

Mr P Hamilton
Mrs C Fletcher

Mrs M Brown
Mrs W Allen
Mrs J Dennington
Mrs L Griffiths
Mrs K Fung-On
Mrs S Mackley
Mrs S Powell
Mrs T Brown
Mrs E Currey
Mrs C Long
Mrs N Mansurova
Mr M Brown
Mr M Bushby

Chair
Vice Chair
Treasurer

Secretary

Mr R Taylor-West
Mr A Warner
Headmaster
General Manager

 

The SCPA Committee

The role of the SCPA is a mixed one. We aim to both support the staff during after school events and/or provide entertainment on a once termly basis for both pupils and parents and hopefully in doing so, boost the SCPA coffers. The money raised is used to provide items such as equipment for the school or for a variety of charities, usually chosen by the pupils.

Essentially, Committee meetings are held once a term to discuss what events we might like to organise; ways of funding these events; volunteer gathering and how to spend money that has been raised. All members of the Committee are parents of children currently attending the school.

For the SCPA to continue successfully assisting the school we need more parent volunteers. Any parent wishing to offer their time (even if only for a single event) please do get in touch with us as we appreciate all the help and ideas we can get. For further information about the SCPA contact us at: This email address is being protected from spambots. You need JavaScript enabled to view it.

 

Mrs Jo Bushby - Chair

The Chair provides leadership for the committee ensuring all SCPA business is properly debated and agreements reached.  The Chair also works closely with the Secretary and Treasurer to ensure that the association is run effectively.

  • Ensure the Committee fulfils its role in respect of governance of the association
  • Sign the approved minutes of the last meeting
  • Set the agenda for meetings in liaison with the Secretary
  • Agree a date for the next meetings
  • Ensure agendas are followed and all business is covered
  • Close meetings and call the meeting to order when it is time
  • Welcome and involve new members
  • Be approachable, diplomatic and a friendly advocate of the SCPA
  • React in a timely manner to all SCPA matters and prepare any required papers by agreed deadlines
  • Management of individual events
  • Sourcing and booking outsourced suppliers where required
  • Work with the Treasurer on budget requirements and spending
  • Work with the SCPA Committee to formulate a calendar of fundraising events
  • Develop and manage the events calendar with input and contributions from the SCPA Committee
  • Liaise with the Headmaster and General Manager of the school
  • Arrange licenses for events when necessary
  • Publicity of SCPA activities
  • Updating business lists for adverts and raffle donations
  • Updating notice boards
  • Newsletter
  • Update SCPA webpage and Facebook page

 

Mrs Sarah Keeley – Vice-Chair

  • Support for SCPA Chair in all above matters

 

Mrs Claire Fletcher - Secretary

The Secretary deals with all the correspondence that the association receives and helps the Chair ensure that the SCPA is run effectively and efficiently.  

  • Call meetings
  • Prepare and distribute agendas
  • Take and distribute minutes including for the website
  • Ensure that SCPA activities are in accordance with the Shoreham College Parents’ Association Constitution
  • Liaise with the Headmaster and General Manager of the school
  • Organise the AGM
  • Disseminate information quickly
  • Be approachable, diplomatic and a friendly advocate of the SCPA
  • React in a timely manner to all SCPA matters and prepare any required papers by agreed deadlines

 

Mr Peter Hamilton - Treasurer

The Treasurer manages the bank account and produces all financial papers. They retain the cheque book and arrange for all payments to be authorised as per the SCPA policy. The Treasurer deals with basic banking and record keeping. For events, the Treasurer will need to manage the cash float and to take responsibility for the recording and banking of the event takings.

  • Ensure the SCPA’s financial policies of approving expenditure are adhered to
  • Oversee and administer the 100 Club
  • Maintain accurate financial records
  • Present a financial update at each meeting
  • Liaise with the Headmaster and General Manager of the school
  • Prepare and sign cheques
  • Reconcile bank statements
  • Provide and account for cash floats at events
  • Liaise with the bank
  • Ensure the insurance is paid
  • Pay agreed expenses
  • Prepare annual accounts
  • Count and bank monies